"Who does what, why, when and with what? These are always the core questions and the foundation of a well-functioning BPM. BIC Platform enables us to find the right answers, prepare them user-specifically, map them and make them available to the recipients as needed at any time."
Head of Integrated Management System (IMS)
Tool-supported inclusion and interaction possibilities for all process participants
Mapping of the group-wide, certified integrated management system in the process portal
In more than eight decades of existence, the Duvenbeck group has evolved from a transportation company to a full-service logistics provider and continues to grow. However, the increasing logistics presence in Europe through 34 locations in eight countries simultaneously brings with it increased complexity and rising variants in the customer and location-specific processes. The introduction of additional management systems (ISO) as well as further industry standards in connection with auditing and certification brought the existing BPM tool of the logistics company to its limits: Particularly with regard to the data volumes to be processed and the tool usage options, the capacity limits of the system were gradually reached. In addition to the different documentation in the individual companies, the lack of interaction between all process participants in the locations was also a problem, and the desire for a central solution grew.
In order to centrally manage the ongoing growth of the group, Duvenbeck was looking for a BPM tool with a global process portal and central access for all employees, in which group-wide standard processes could be built. However, it should still be possible for each location to create deviating process variants that, for example, take regional circumstances into account in the process. In order to use group-wide documents in a uniform manner and to check and approve processes and documents, the logistics company wanted an integrated management system that would also support communication among employees across locations. Duvenbeck found what it was looking for with GBTEC: The logistics company's previous BPM tool was shut down and successfully replaced with the BIC Platform. Since then, Duvenbeck has benefited in particular from the following functionalities:
- Extensive process modeling capabilities
- Integrated document management system
- System-guided review and approval of processes and documents
- Intuitive and user-friendly process portal for employees
The provision of a global portal for the user-specific preparation and presentation of all Duvenbeck processes, variants and documents for all employees in the BIC Platform ensures transparency and synergies across all locations. The logistics company defines and models group-wide standard processes in the tool, but at the same time has the option of considering site or customer-specific process variants. All processes and documents are represented uniformly with one notation (EPC). An elementary component of the Duvenbeck process portal is the mapping of the group-wide, certified integrated management system for the areas of quality, environment, energy, occupational health and safety, corporate and information security, automotive and food-specific standards. Group-wide documents can be used by employees in the form of templates, checklists as well as test protocols, and adjustments can also be made specifically here as required. The group also uses a common database and provides access to "unified data pots" within the modeling. Comment and invitation functions in the BIC Platform enable tool-supported inclusion and cross-site interaction among all process participants. Duvenbeck implements brainstorming, idea collection, conceptual design and CIP projects in its own "playgrounds", the content of which can later be transferred and integrated into the productive landscape.
The Duvenbeck Group is an internationally operating logistics company with a holistic approach, focusing on the automotive and automotive supplier industry, the plastics industry and the agricultural vehicle industry. For over eight decades, the logistics service provider has been working with its customers to develop innovative and efficient concepts for sustainable logistics, from concept design to modern IT management and spare parts distribution to contract logistics.
Professional and intuitive BPM with the BIC Platform
Huf Hülsbeck & Fürst:
Process and quality management as essential key to success